Policies and Procedures

As we strive to provide high quality services and offer excellent value for money, the Council has a number of key plans and policies that affect the way we work.

People discussing over a sheet or paper and pen

Key Plans and Policies

The Council aims to provide high quality services and provide value for money. The Council has a number of key plans and policies that affect our work.

This section of the website provides the public with information on each of our policies.

Adoption Policy

Aggressive Abusive Persistent and Vexatious Complaints Policy

Annual Leave Policy

Annual Report

Anti-Fraud and Corruption Policy

Appeals Against Decisions of the Town Clerk

Armed Forces Covenant

Asset Management Write off and Disposal

Bereavement Leave

Bob Abley Art Gallery

Capability Policy and Procedure

CCTV Policy

Cemetery Fees and Charges

Cemetery Regulations and Policy

Child Friendly Member Data Privacy Notice

Child Protection and Safeguarding Children Policy

Civic Awards Nomination Form

Civic Awards Policy

Comments and Complaints Policy

Community Engagement Policy

Community Grants Policy and Application

Conference Attendance Policy

Confidential Reporting Policy

Contracts and Procurement Policy

Corporate Privacy Statement

Debit Card Use Procedure

Dignity at Work Policy

Disciplinary Policy

Disclosure and Barring Policy

Document Retention and Disposal Guidelines At A Glance

Drug Alcohol Substance Misuse Policy

Emergency Leave and Special Leave

Employee Code of Conduct

Employees Guide to Internet and E-mail Facilities

Environment and Bio-Diversity Policy

Equality, Diversity and Inclusion Policy

Facilities Bookings and Cancellations Policy

Financial Regulations

Flag Flying Policy

Flexible Working Policy

Freedom of Information

Fuel Requisition Procedure

General Data Protection Regulations Policy

Gifts and Hospitality Policy

Grievance Procedure

Handling of Correspondence

Health and Safety Policy

How the Council Operates

Hybrid Working

Income Collection and Debt Recovery Policy

Information Risk Management

Local Code of Governance

Lone Working

Maternity Policy

Member Long Service

Member Officer Protocol

Member Training Questionnaire

Members Allowance Scheme

Members Code of Conduct

Military Events Remembrance Services and Parade

Mobile Phone Policy

No Smoking Policy

Officer Expenses Scheme

Paternity Leave Policy

Photography Policy

Powers and Duties of Committees

Press Release Protocol

Protection of Staff against Violence at Work

Public Filming and Recording

Publication Scheme

Recruitment Policy

Redundancy Policy and Procedure

Retirement and Pensions Policy

Procedure for revocation of Honorary Awards

Rights of Citizens

Risk Management Strategy

Safe Driving at Work Policy

Scheme of Delegation

Shared Parental Leave

Sickness Absence Policy

Social Media Policy

Staff Long Service Awards

Standing Orders

Statement of Community Engagement

Stress Policy

TOIL Policy

Town Flag Standard Form

Training and Development Policy

Treasury Management

Use of Internet and E-mail Facilities Policy

Vexatious Complaints Policy and Procedure

Whistleblowing Policy

Working in the Sun Policy

Zero Tolerance Policy to Violence at Work

The General Power of Competence

Local Councils in England were given a General Power of Competence in the Localism Act 2011, Sections 1-8.   This means that Councils, once adopting the power, no longer need to ask whether they have a specific power to act.   The Localism Act 2011 s1 (1) gives local authorities including town councils “the power to do anything that individuals generally may do as long as they do not break any other laws”.   It is a power of first resort.

Restrictions in law which apply to the use of the General Power of Competence include the duties on councils to act to prevent crime and disorder; to respect human rights; to consider biodiversity; and to protect personal data.   Sometimes a council can do things that an individual can’t do such as creating byelaws, raising a precept or issuing fixed penalty notices but it must do so using the specific original legislation.   The General Power of Competence does not mean the Council can delegate decisions to individual councillors.   This procedural matter remains enshrined in law.

Spennymoor Town Council adopted the General Power of Competence at its meeting on 24th May 2021.  This power remains with the Town Council until the Annual Meeting following the next ordinary election (i.e. May 2025); it can then be readopted at that Annual Meeting if the Council is still eligible.

In order to be eligible for the General Power of Competence there are two criteria that must be fulfilled:

At the time when the General Power of Competence is adopted, at least two-thirds of the total seats on the council must be held by members who stood at the last ordinary election or subsequent by-election, i.e. council members who have been elected (even if unopposed) rather than co-opted or appointed.

The Clerk must hold the Certificate in Local Council Administration or an equivalent qualification.

© 2022 Spennymoor Town Council

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